2023 EMERALD CITY COMIC CON ONLINE EXHIBITOR MANUAL

• Insurance Sample
• Rules & Regulations
• EAC Online Form

ECCC is now in the Summit building that is part of the Seattle Convention Center.
Summit Building
1009 Olive Way
Seattle, WA 98101

Marshalling Yard Address

Marshaling Yard hours of operation:

Tuesday, February 28 – 7am - 6pm
Wednesday, March 1 – 7am - 4pm
 Sunday, March 5 – 4pm - 11pm
Monday, March 6 – 7am – 11am

• All delivering Carriers and Oversized Privately Owned Vehicles (POV) taller than 8’4” are required to go to the marshaling yard before proceeding to the loading dock. The Hand Carried Freight area can accommodate vehicles no taller than 8’4”.

NEW** Exhibitor Move-In/Out Hours:

Move In:

• Monday, Feb. 27 – 10:00AM – 6:00PM, 20x20 and larger booths
• Tuesday, Feb. 28 – All exhibitors – 10:00AM – 8:00PM
• Wednesday, Mar. 1 – All exhibitors – 8:00AM – 8:00PM

Move Out:

• Sunday, Mar. 5 – 5:15 PM To 11:55 PM
• Monday, Mar. 6 – 8:00 AM To 11:00 AM

We are no longer using a targeted move-in and move-out this year. We urge exhibitors to move in starting Tuesday, February 28 at 10AM or Monday if you are in a 20x20 or larger space to help alleviate congestion on Tuesday & Wednesday. POVs under 8’4” should utilize the designated Hand Carried Freight area to unload/load. If your truck is larger than 8’4” you will need to go to the marshaling yard first to be dispatched to the loading dock. The loading docks will be managed by GES, and they will be unloading/loading all freight that arrives there. Any freight that GES handles will incur material handling charges. Please reach out to GES to get a material handling quote.

Overall POV options

• Advance POV Pallet Program
  For those POV exhibitors who would normally bring their materials direct to the venue but wish to bypass the potential congestion and wait time onsite, we are now offering an Advance Delivery and Return option. Please click here to receive more information on this program.
• Direct to Show-site POV Deliveries - Oversized Vehicles
  You must check into the marshaling yard and not go direct to the loading docks at the Summit Building. They will be dispatched as spaces become available. Marshaling Yard Address
  
  Once you are dispatched from the Marshaling Yard to the Summit Building, you will have 1 hour to unload/load your freight. Your vehicle will need to move immediately after unloading please to allow other exhibitors access.
  
  Click here for map to loading dock at Summit Building. You must go to the marshaling yard first to enter the loading dock.
  Summit Loading Dock Address
  1715 Boren Avenue
  Seattle, WA 98101
  
  
• Direct to Show-site POV Deliveries - Hand Carried Freight
  Please click here for a map to hand carried freight and for Hand Carried Freight Guidelines. Please note, unloading/loading times limited to one hour. Please also adhere to your target move-in time.
• Summit Hand Carried Freight is for Privately Owned Vehicles (POV) under 8'4 in height that can fit into the Summit Hand Carried Freight area.
  
  Hand Carried Freight Entrance
  1009 Olive Way
  Seattle, WA 98101
  
  Hand Carried Freight Hours of Operation:
  Tuesday, 2/28 – 11:00am – 7:00pm
  Wednesday, 3/1 – 9:00am – 5:00pm
  Thursday, 3/2 (Restocking only) – 6:45am – 10:45am
  Friday, 3/3 (Restocking only) – 6:45am – 10:45am
  Saturday, 3/4 (Restocking only) – 6:45am – 10:45am
  Sunday, 3/5 (Restocking only & Move Out) – 6:45am – 10:45am and 5pm – 10pm
  Monday, 3/6 – 7:30am – 11:30am

Restocking Freight for POV under 8’4:
Located at the Hand Carried Freight Area (1009 Olive Way, Seattle, WA, 98101).
Hours: 6:45AM – 10:45AM during show days Thursday-Sunday

Shipping Information

• Shipping Quick Facts
• Shipping Quote
• Shipping Labels

Move-In/Move-Out Forms

• Cart Service
• Hand Carry Information/Maps

Exhibitor Registration Hours

• Tuesday 2/28 – 12pm – 6pm (at Flex Hall Lobby)
• Wednesday 3/1 – 8am – 8pm (at Flex Hall Lobby)
• Thursday 3/2 – 8am – 7pm (at TCC)
• Friday 3/3 – 8am – 7pm (at TCC)
• Saturday 3/4 – 8am – 6pm (at TCC)
• Sunday 3/5 – 8am – 4pm (at TCC)

The companies listed above have been appointed as the only Official Contractors providing the stated services for this event.  Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services. Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.

Some things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.

Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.