Emerald City Comic Con
March 2-5, 2023
Seattle Convention Center Summit Building

2023 EMERALD CITY COMIC CON ONLINE EXHIBITOR MANUAL

GENERAL SHOW INFORMATION

EXHIBITOR APPOINTED CONTRACTOR (EAC)

SUMMIT SHIPPING/Move-In & Move-Out

ECCC is now in the Summit building that is part of the Seattle Convention Center.
Summit Building
1009 Olive Way
Seattle, WA 98101

Marshalling Yard Address 

Marshaling Yard hours of operation:

Tuesday, February 28, 2023, 7am - 6pm
Wednesday March 1, 2023, 7am - 4pm

  • All delivering Carriers and Oversized Privately Owned Vehicles (POV) taller than 8’ trying to access Hand Carried Freight must check-in at the Marshalling Yard one hour prior to target time. They will be routed to the loading dock at the Summit building. 

Exhibitor Move-In/Out Hours:

We will be continuing our Targeted Move-In floor plan process for level 4 exhibitors as well as introducing a Targeted Move-Out process. Please refer to the floor plan to see your scheduled move in time. We’ve also included quick facts pertaining to move-in and move-out on these targeted plans.

Artist Alley exhibitors move in begins at 10AM Wednesday, March 1.

POV Options:

Overall POV options

  • Advance POV Pallet Program
    For those POV exhibitors who would normally bring their materials direct to the venue but wish to bypass the potential congestion and wait time onsite, we are now offering an Advance Delivery and Return option. Please click here to receive more information on this program.
  • Direct to Show-site POV Deliveries - Oversized Vehicles
    You must check into the marshaling yard and not go direct to the loading docks at the Summit Building. They will be dispatched as spaces become available. Marshaling Yard Address

    Once you are dispatched from the Marshaling Yard to the Summit Building, you will have 1 hour to unload/load your freight. Your vehicle will need to move immediately after unloading please to allow other exhibitors access.

    Click here for map to loading dock at Summit Building. You must go to the marshaling yard first to enter the loading dock.
    Summit Loading Dock Address
    1715 Boren Avenue
    Seattle, WA 98101

    Please see the Move In and Move Out Target Maps and Marshaling Yard Hours.
  • Direct to Show-site POV Deliveries - Hand Carried Freight
    Please click here for a map to hand carried freight and for Hand Carried Freight Guidelines. Please note, unloading/loading times limited to one hour. Please also adhere to your target move-in time.
  • Summit Hand Carried Freight is for Privately Owned Vehicles (POV) under 8' in height that can fit into the Summit Hand Carried Freight area.

    Hand Carried Freight Entrance
    1009 Olive Way
    Seattle, WA 98101

    Hand Carried Freight Hours of Operation:
    Tuesday, 2/28 –
    11:00am – 7:00pm
    Wednesday, 3/1 – 9:00am – 5:00pm
    Thursday, 3/2 (Restocking only) – 6:45am – 10:45am
    Friday, 3/3 (Restocking only) – 6:45am – 10:45am
    Saturday, 3/4 (Restocking only) – 6:45am – 10:45am
    Sunday, 3/5 (Restocking only) – 6:45am – 10:45am and 5pm – 10pm
    Monday, 3/6 – 7:30am – 11:30am

Restocking Freight for POV under 8’:
Located at the Hand Carried Freight Area (1009 Olive Way, Seattle, WA, 98101).
Hours: 6:45AM – 10:45AM during show days Thursday-Sunday

Shipping Information

Move-In/Move-Out Forms

VENDOR FORMS AND DEADLINES

WHAT TO DO AND WHEN TO DO IT

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information.  Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Note the DEADLINE DATES - completing these early can save you up to 30%

GES is the Official General Contractor of Emerald City Comic Con and will maintain an Exhibitor Service Center during set-up, show days and dismantle.  All other official show contractors will also be set up in this area as well.  All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.

Any General Contractor Questions please call GES at (800) 801-7648 or GES ONLINE ORDERING

Audio Visual & Computer Services

Contractor:
Reaction AV

Discount Date:
February 15, 2023

Cable & Video

Contractor:
SCC/Smart City

Discount Date:
February 6, 2023

Carpeting

Contractor:
GES

Discount Date:
February 7, 2023

Cart Services (Move In/Out)

Contractor:
GES

Discount Date:
February 7, 2023

Catering

Contractor:
SCC/Aramark

Discount Date:
February 6, 2023

Cleaning

Contractor:
GES

Discount Date:
February 7, 2023

Customs Broker

Contractor:
Phoenix International Business Inc

Discount Date:
Coming Soon

Domestic Shipping

Contractor:
GES

Discount Date:
February 7, 2023

Electrical & Plumbing

Contractor:
SCC/Edlen

Discount Date:
February 6, 2023

Exhibitor Appointed Contractor

Contractor:
Emerald City Comic Con

Discount Date:
February 10, 2023

Exhibitor Insurance

Contractor:
Buttine Underwriters Purchasing Group, LLC

Discount Date:
Refer to Website

Exhibit Systems

Contractor:
GES

Discount Date:
February 7, 2023

Furniture & Accessories

Contractor:
GES

Discount Date:
February 7, 2023

General Contractor

Contractor:
GES

Discount Date:
February 7, 2023

Hanging Signs

Contractor:
GES

Discount Date:
February 7, 2023

Hotel & Travel

Contractor:
OnPeak

Discount Date:
Refer to Website

Internet & Wi-Fi

Contractor:
SCC/Smart City

Discount Date:
February 6, 2023

Material Handling

Contractor:
GES

Discount Date:
February 7, 2023

Rental Exhibits

Contractor:
GES

Discount Date:
February 7, 2023

Security

Contractor:
Allied

Discount Date:
Coming Soon

Shipping

Contractor:
GES

Discount Date:
February 7, 2023

Signs & Graphics

Contractor:
GES

Discount Date:
February 7, 2023

Storage

Contractor:
GES

Discount Date:
February 7, 2023

Telephone/Internet/Telecomm

Contractor:
SCC/Smart City

Discount Date:
February 6, 2023

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

The companies listed above have been appointed as the only Official Contractors providing the stated services for this event.  Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services. Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.

Some things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.

Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

Exhibitor Alerts!!

BEWARE of the Fair Guide

Reed Exhibitions and Emerald City Comic Con do NOT support the Fair Guide — it is NOT affiliated with Reed Exhibitions or Emerald City Comic Con. Please be aware that you may receive solicitations for the Fair Guide from Construct Data, its publisher, which use the name of Emerald City Comic Con – do not be fooled. Construct Data currently operates out of Slovakia (it has previously operated out of Austria and Germany).

BEWARE of the Expo-Guide

Reed Exhibitions and Emerald City Comic Con also do NOT support the Expo-Guide — it is NOT affiliated with Reed Exhibitions or Emerald City Comic Con. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of Emerald City Comic Con – again, do not be fooled. The Expo-Guide currently operates out of Mexico.

And please remember – the only directories and guides affiliated with Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the Emerald City Comic Con name (for example, if the solicitation requires payment made to an address in a foreign country), please contact an Emerald City Comic Con salesperson ASAP.