2021 EMERALD CITY COMIC CON ONLINE EXHIBITOR MANUAL

GENERAL SHOW INFORMATION

EXHIBITOR APPOINTED CONTRACTOR (EAC)

SHERATON Move-In & Move-Out

Sheraton Grand Seattle Hotel

1400 6th Ave

Seattle, Washington, 98101

Exhibitor loading dock access must be coordinated in advance. Please reach out to Sally Williams (sally_williams@sheraton.com)

Exhibitor Move-In Hours:

Wednesday, December 1: 12:00 PM – 10:00 PM

ANY NON-HAND CARRIED FREIGHT OR ITEMS ON PALLETS AND IS TOO LARGE TO HAND CARRY WILL NEED TO BE SHIPPED TO GES’S WAREHOUSE AND WILL BE SUBJECT TO MATERIAL HANDLING CHARGES. PLEASE READ THE SHIPPING GUIDELINES CAREFULLY.

CONVENTION CENTER SHIPPING/Move-In & Move-Out

Marshalling Yard Address:

9645 MLK Jr Way South

Seattle, WA98118

Marshaling Yard hours of operation:

Tuesday, November 30, 2021 7am - 6pm

Wednesday December 1, 2021 7am - 4pm

  • All delivering Carriers and Oversized Privately Owned Vehicles (POV) taller than 6’5” must check-in at the Marshalling Yard one hour prior to target time.

Exhibitor Move-In/Out Hours:

We will be continuing our Targeted Move-In floor plan process for level 4 exhibitors as well as introducing a Targeted Move-Out process. Please refer to the floor plan to see your scheduled move in time. We’ve also included quick facts pertaining to move-in and move-out on these targeted plans.

Floor 6 exhibitors move in begins at 10AM Wednesday, December 1.

POV Options:

https://ordering.ges.com/061601297/povOptions

Advance POV Pallet Program

For those POV exhibitors who would normally bring their materials direct to the venue but wish to bypass the potential congestion and wait time onsite, we are now offering an Advance Delivery and Return option. Please click here to receive more information on this program.

Direct to Show-site POV Deliveries - Hand Carried Freight

Hand Carried Freight is for Privately Owned Vehicles (POV) under 6'5" in height that can fit into the WSCC parking garage. Please click here for a map to hand carried freight and for Hand Carried Freight Guidelines. Please note, unloading/loading times limited to one hour. Please also adhere to your target move-in time.

Direct to Show-site POV Deliveries - Oversized Vehicles

You must check into the marshaling yard and not go direct to the loading docks at the WSCC. They will be dispatched as spaces become available.

Marshaling Yard Address:

9645 MLK Jr Way South

Seattle, WA 98118

Once you are dispatched from the Marshaling Yard to the WSCC, you will have 1 hour to unload/load your freight. Your vehicle will need to move immediately after unloading please to allow other exhibitors access.

Please see the Move In and Move Out Target Maps and Marshaling Yard Hours.

Restocking Freight for POV under 6’5”:

Located at the South Hand Carried Freight Area.

Hours: 6:45AM – 10:45AM during show days Thursday-Sunday

South Hand Carried Freight Entrance:

1380 8th Ave

Seattle, WA 98101

Shipping Labels:

Move-In/Move-Out Forms:

VENDOR FORMS AND DEADLINES

WHAT TO DO AND WHEN TO DO IT

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information.  Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Note the DEADLINE DATES - completing these early can save you up to 30%

GES is the Official General Contractor of Emerald City Comic Con and will maintain an Exhibitor Service Center during set-up, show days and dismantle.  All other official show contractors will also be set up in this area as well.  All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.

Any General Contractor Questions please call GES at (800) 801-7648 or GES ONLINE ORDERING

Contractor Type at WSCC Only

(Click On Text To Access Forms)

Contractor

Name at WSCC Only

Discount Date

(If Applicable)

Reaction AV

November 17, 2021

WSCC/Smart City

November 11, 2021

GES

November 9, 2021

GES

November 9, 2021

WSCC/Aramark

November 11, 2021

GES

November 9, 2021

GES

November 9, 2021

WSCC/Edlen

November 11, 2021

Emerald City Comic Con

October 29, 2021

Buttine Underwriters Purchasing Group, LLC

Refer To Website

GES

November 9, 2021

International Wholesale Florist

NA

GES

November 9, 2021

GES

November 9, 2021

GES

November 9, 2021

OnPeak

Refer To Website

WSCC/Smart City

November 11, 2021

GES

November 9, 2021

WSCC

NA

GES

November 9, 2021

Security

Staff Pro

NA

GES

November 9, 2021

GES

November 9, 2021

WSCC/Smart City

November 11, 2021

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

The companies listed above have been appointed as the only Official Contractors providing the stated services for this event.  Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services. Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.

Some things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.

Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

Exhibitor Alerts!!

BEWARE of the Fair Guide

Reed Exhibitions and Emerald City Comic Con do NOT support the Fair Guide — it is NOT affiliated with Reed Exhibitions or Emerald City Comic Con. Please be aware that you may receive solicitations for the Fair Guide from Construct Data, its publisher, which use the name of Emerald City Comic Con – do not be fooled. Construct Data currently operates out of Slovakia (it has previously operated out of Austria and Germany).

BEWARE of the Expo-Guide

Reed Exhibitions and Emerald City Comic Con also do NOT support the Expo-Guide — it is NOT affiliated with Reed Exhibitions or Emerald City Comic Con. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of Emerald City Comic Con – again, do not be fooled. The Expo-Guide currently operates out of Mexico.

And please remember – the only directories and guides affiliated with Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the Emerald City Comic Con name (for example, if the solicitation requires payment made to an address in a foreign country), please contact an Emerald City Comic Con salesperson ASAP.